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Privacy Policy

ON THE MOVE PERFORMANCE TRAINING, PLLC

NOTICE OF PRIVACY PRACTICES

Effective Date: 10/5/2026

YOUR INFORMATION. YOUR RIGHTS. OUR RESPONSIBILITIES.

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.


On The Move Performance Training, PLLC (“On The Move Performance,” “we,” “us,” or “our”) is committed to protecting the privacy and confidentiality of your health information. This Notice of Privacy Practices (“Notice”) describes how we may use and disclose your Protected Health Information (“PHI”), your rights concerning your PHI, and our responsibilities regarding the privacy of your information.
 

For purposes of this Notice, PHI generally means individually identifiable health information that we create, receive, maintain, or transmit in connection with providing physical therapy or other healthcare services and that is protected by applicable law. This Notice applies to PHI maintained by On The Move Performance in paper, electronic, or other forms.

We are required by law to maintain the privacy of your PHI, provide you with this Notice describing our privacy practices and legal duties, follow the terms of the Notice currently in effect, and notify affected individuals as required by law if a breach of unsecured PHI occurs.

HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION:

We may use or disclose your PHI without obtaining your separate written authorization for certain purposes permitted by HIPAA, including treatment, payment, and healthcare operations.

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Treatment

We may use and disclose your PHI to provide, coordinate, or manage your healthcare and related services.

For example, we may communicate with another healthcare professional involved in your care when that information is relevant to your treatment.

We may also use information about your condition, treatment, exercise program, functional limitations, and progress to develop and modify your physical therapy plan of care.

 

Payment

We may use and disclose your PHI as necessary to obtain payment for services we provide.

Examples may include:

  • Processing payments;

  • Preparing invoices or receipts;

  • Providing information necessary for a superbill;

  • Communicating with an insurance company when applicable;

  • Verifying eligibility or coverage when applicable;

  • Obtaining payment from a third party responsible for payment; or

  • Using payment-processing or billing service providers.

Because On The Move Performance may provide cash-based services, payment-related disclosures may be limited depending on the services you receive and whether you request that certain information not be disclosed to a health plan as permitted by law.

 

Healthcare Operations

We may use and disclose PHI as necessary to operate our practice and maintain the quality and safety of our services.

Examples include:

  • Quality improvement;

  • Reviewing and evaluating our services;

  • Business administration;

  • Scheduling and appointment management;

  • Credentialing and professional activities;

  • Risk management;

  • Compliance activities;

  • Audits;

  • Legal services;

  • Accounting services;

  • Practice management; and

  • Activities necessary to maintain and improve the operation of our practice.

 

Appointment Reminders and Communications

We may use your PHI to contact you regarding appointments, scheduling, treatment-related communications, program updates, or other healthcare-related matters.

Depending on the communication method you have authorized or requested, these communications may occur by telephone, voicemail, text message, email, patient portal, or other electronic communication.

You may request that we communicate with you through a particular method or at a particular location. We will consider reasonable requests for confidential communications as required by law.

 

Individuals Involved in Your Care

Unless you object, we may disclose relevant PHI to a family member, close friend, or other person you identify who is involved in your healthcare or payment for your healthcare.

We may also disclose relevant information to persons involved in your care when permitted by applicable law, including in certain emergency or disaster-relief circumstances.

OTHER USES AND DISCLOSURES PERMITTED OR REQUIRED BY LAW

We may use or disclose PHI without your written authorization when permitted or required by applicable federal or state law.

These circumstances may include:

Required by Law

We may disclose PHI when federal, state, or local law requires us to do so.

Public Health Activities

We may disclose PHI for certain public-health purposes permitted by law, including activities intended to prevent or control disease, injury, or disability.

Health Oversight

We may disclose PHI to appropriate governmental agencies for activities authorized by law involving oversight of healthcare systems, programs, or providers.

Abuse, Neglect, or Domestic Violence

We may disclose PHI to appropriate governmental authorities when required or permitted by law concerning suspected abuse, neglect, or domestic violence.

Judicial and Administrative Proceedings

We may disclose PHI in response to a court or administrative order or, where permitted by law, in response to certain subpoenas or other lawful processes.

Law Enforcement

We may disclose PHI for certain law-enforcement purposes when the requirements of applicable law are satisfied.

Serious Threats to Health or Safety

We may disclose PHI when permitted by law when necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public.

Workers' Compensation

We may disclose PHI as necessary to comply with workers' compensation laws and other similar programs.

Coroners, Medical Examiners, and Funeral Directors

We may disclose PHI as permitted by law for purposes involving identification of deceased individuals, determining cause of death, or carrying out legally authorized duties.

Organ and Tissue Donation

We may disclose PHI as permitted by law for organ, eye, or tissue donation and transplantation purposes.

Research

We may use or disclose PHI for research when permitted by applicable law and appropriate privacy protections are in place.

Specialized Government Functions

We may disclose PHI for certain specialized government functions when authorized by law.

USES AND DISCLOSURES THAT REQUIRE YOUR WRITTEN AUTHORIZATION

Certain uses and disclosures of PHI require your written authorization.

Generally, we will obtain your written authorization before:

  • Using or disclosing your PHI for purposes of marketing when HIPAA requires authorization;

  • Selling your PHI when authorization is required;

  • Using your PHI for other purposes not otherwise permitted by HIPAA or applicable law; or

  • Making other uses or disclosures requiring authorization under applicable law.

If you provide an authorization, you may generally revoke it in writing at any time, except to the extent we have already relied upon the authorization.

On The Move Performance does not sell your PHI or use your PHI for the purpose of obtaining financial gain from your health information.

We may, however, receive payment for legitimate healthcare services, administrative services, educational services, or other services that we provide.

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